It's hard to be organized if you insist on doing everything yourself. Delegating to others is not only helpful, it’s crucial to your success and remember… many hands make light work.
How to delegate at work:
If letting go isn’t quite your strong suit, follow these tips to learn how to delegate effectively.
1. Take advantage of the extra brain power
When you get stuck with a problem that you just can’t seem to figure out call your team together and ask them all to pitch suggested solutions. Everyone has their strengths and weaknesses. Having a team work on an issue together allows for a more efficient problem solving experience.
2. Put your ego aside when delegating
Remember that most tasks are much better completed than set aside for you to complete perfectly yourself. The more you trust and empower your team, the quicker they will learn and advance their skillsets. And always aim to share recognition for a job well done. Taking all of the credit for a project that others assisted with is a great way to make sure they’ll never want to help you out again.
3. Communication is key
Make sure you communicate very clearly when giving instructions to your team. When you’re assigning a task, make sure you give a deadline and set the expectations and deliverables for what they should aim to achieve. After delegating duties, make sure the person you appoint has all the tools and information necessary to do the task.
4. Don’t hover
Once you delegate a task, try to give your team members as much flexibility as possible on how they get it done. Dominating a project with an overbearing presence won’t encourage anyone to succeed, but do check in periodically to make sure everyone is on the right track.
5. Focus on results above all else
Concern yourself with what has ultimately been accomplished, rather than detailing how the work should be done - your way is not necessarily the only or even the best way! Allow the person to control his or her own methods and processes. This facilitates success and trust.
Tips for delegating in the workplace:
- Make use of all of the different skills and strengths in your team.
- Don’t let pride and ego stop you from sharing the workload.
- Communicate well to give a clear brief.
- Focus on the results that you can achieve by working with your team.
How to delegate to a colleague:
Create a template delegation task sheet that will help you keep track of which tasks and deadlines have been assigned. This can be very helpful in managing the delegation process.